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Updated Contract Terms

This contract must be filled out prior to scheduling a meeting to get your key to the facility.

• Every individual aged 13 and older who intends to use the facility independently must complete their own individual contract.
• Children under the age of 13 may have a sign-in account for attendance tracking but must be accompanied by an adult at all times and may not access the facility independently.
• Parents or guardians remain fully responsible for all minors associated with their membership and for ensuring they receive all communications related to the account.
• Membership fees are due monthly. If payment is more than fourteen (14) days past due, the membership will be automatically canceled and facility access revoked. A $20 reinstatement fee will apply to restore access.
• The standard penalty related to improper heater use is $50.
• A $5 fee will be associated with all incorrect use of group pay.
• All memberships must maintain a valid and active email address and phone number on file at all times. Failure to maintain accurate contact information renders the membership inactive and invalid.
• Family Memberships are limited to two (2) adults age 18 or older per household. Additional adults may be added only with RORC management approval and are subject to a $15 monthly fee per adult.
• App accounts are limited to five (5) total users unless RORC management approves an exception.
• If a membership becomes past due, all access privileges are immediately revoked, including independent entry, Open Gym participation, guest entry, and signing in under another member.

Introduction

This contract is entered into by and between the Ruth Obenchain Recreation Center, operated under the nonprofit Bly Community Action Team, located at 19140 Edler Street, hereinafter referred to as "the Center," and the undersigned member or renter, hereinafter referred to as "Member" or "Renter."

Effective Date: This contract shall become effective as of the date of signing.

Purpose: The Ruth Obenchain Recreation Center is more than just a facility; it is a vibrant community hub that fosters connections, unity, and well-being among its members. We are dedicated to providing a safe, welcoming, and versatile space for various activities, ranging from fitness and recreation to community events and emergency shelter services. This contract outlines the terms and conditions of use to ensure a beneficial, enjoyable, and safe experience for all members and users of the Center.

Membership Terms

Membership Options

1. Family Membership: Provides full access to the facility for family members on the same household account. The fee is $20 per month.
2. Individual Membership: Provides full access to the facility for one person. The fee is $20 per month.
3. Weight Room Only Membership: Provides access specifically to the weight room for a fee of $10 per month.

Family Membership Definition

A Family Membership covers members of a single household and is limited to two (2) adults, age 18 or older, plus minor children under 18 residing at the same primary address. Additional adults residing in the same household may be added to a Family Membership only with approval from RORC management and are subject to an additional $15 monthly fee per adult.

RORC reserves the right to verify household residency and deny or revoke additional adult access if eligibility requirements are not met.

No additional account users are currently listed, so this household/family membership section is informational unless users are added later.

Fees and Payment Terms

• A one-time fee of $2 is required for a key card upon sign-up.
• Membership fees are due monthly and are non-refundable.
• Additional services, such as Wi-Fi, can be purchased for an extra $5 per month.
• Heat is billed at $13 an hour, billed monthly. Sign-up is required.
• Day Pass guest entry outside Open Gym is free for the first ten (10) Day Pass guest days per account per month. The same guest can be reused for 24 hours under the same account without using another free guest day. After ten free guest days, additional Day Pass guest days are billed at $0.25 per guest day and billed monthly.
• Private Group Use Rental is available for $10 an hour.
• Non-Private Group Use Rental is available for $5 an hour.
• Whole Day Rental is available. Prices vary.

Payment and Delinquency Policy

Membership fees are billed monthly and are due on the renewal date associated with the member's account.

If payment is more than fourteen (14) days past due, the membership will be automatically canceled and all access privileges immediately revoked. This includes independent entry, Open Gym participation, guest entry, and signing in under another member. Access will not be restored until all outstanding balances are paid in full and a $20 reinstatement fee is applied.

No refunds will be issued for cancellations due to nonpayment.

Account and Contact Information Requirements

All memberships require a valid and active email address and phone number on file at all times. Failure to maintain valid and active contact information renders the membership inactive and invalid. Inactive accounts may not access the facility or use any facility systems.

Renewal and Cancellation Policy

• Memberships are automatically renewed each month.
• Members can cancel their membership at any time without penalty. Notice of cancellation shall be communicated to the Center's management to ensure proper processing.

Facility Access

Availability and Exceptions

• While members generally have daily access, the facility may be unavailable during times when it is rented out for private events. Members are notified in advance of such events.
• The gym may also be closed occasionally for maintenance, or in instances where Wi-Fi is offline. Members will be informed of such closures as promptly as possible.

Key Card Usage and Entry

• Most important: Every person must be signed in and out with each entry and exit, either as a Member, a registered Open Gym Member, or as a guest. If your account shows yellow there is an issue; if it shows red you are not allowed to enter.
• Each member is provided with a key card upon sign-up, allowing access to the facility.
• Members must swipe their own key card upon entry every time. There are no exceptions to this rule.
• The only exception to not swiping your own key is if you are a guest to another member.
• If a key card is lost or forgotten, members must contact the Center's management before entering the facility.

Independent Access and Minor Policy

Individuals aged 13 or older who intend to access the facility independently must complete their own individual contract and maintain an active membership in good standing.

Children under the age of 13 may have a sign-in account for attendance tracking but must be accompanied by an adult at all times and may not access the facility independently. Parents or guardians remain fully responsible for all minors associated with their membership.

Open Gym Nights

• Family Open Gym Night: Every Tuesday night from 6-8 PM, the facility opens for free to families who have signed up for this program. A one-time sign-up fee of $2 is required, and a personal key will be issued that only works during these hours.
• Adult Open Gym Night: Focused on adult members, this occurs every Thursday from 6-8 PM. A one-time sign-up fee of $2 is required for a key that grants access during these hours.
• All prior members' keys will always work for Open Gym Nights. All members can bring guests on these nights. Entry and sign-in allowed time is 5:50 PM - 8:00 PM.

Conditions for Open Gym Nights

• While these nights are not restricted, they are designed to encourage group activities and foster a sense of community.
• Members are allowed to bring guests but must sign each guest in under Open Gym. There is no charge for Open Gym guests.

Guest Entry Outside Open Gym

• Members are allowed to bring in guests outside Open Gym only if guest entry permission is enabled on the account.
• Guest entry outside Open Gym is handled as Day Pass guest entry.
• Day Pass guest entry outside Open Gym is free for the first ten (10) Day Pass guest days per account per month. The same guest can be reused for 24 hours under the same account without using another free guest day. After ten free guest days, additional Day Pass guest days are billed at $0.25 per guest day.
• If the same guest is signed in multiple times within a 24-hour period, the guest should only count once for billing. Payments are linked to the member's account. Cash is not accepted.
• No guests can be left unattended by the member who signed them in.

Rules and Regulations

Safety and Supervision

• Children under the age of 13 must be accompanied by an adult.
• The middle door of the weight room must remain closed at all times, while the exterior door can be left open for ventilation under the member's responsibility but must be closed upon leaving.

General Conduct

• Members must respect the rights and safety of others and maintain a courteous and respectful demeanor at all times.
• Loud or disruptive behavior is not permitted.

Equipment Use and Cleanliness

• All gym equipment must be used in a safe and appropriate manner.
• Members are required to clean equipment after each use.
• Equipment must be returned to its designated spot after use.

Facility Care and Maintenance

Although there should never be anything out of order upon entry, consider leaving the facility better than you found it when possible. All things mentioned below pertain to the area used.

• Members are responsible for maintaining cleanliness and order in the gym.
• Members must sweep and clean before leaving.
• If the dust mop is dirty, vacuum it off.
• All dust must be swept up, preferably vacuumed.
• All cleaning equipment used must be put back in its proper place.

Dress Code

• Members are required to wear appropriate clothing while using the gym facilities.
• Closed-toe, non-marking athletic shoes are mandatory on the gym floor. No street shoes.

Prohibited Activities

• Skateboards, bikes, rollerblades, and similar items are not allowed on the gym floor.
• Climbing on backboards, heater guards, or ropes is prohibited.
• Food and drinks are only allowed on the bleachers and the stage.
• Smoking, alcoholic beverages, and pets are not allowed in the gym.

Heating System Policy

• Heater use is only available through the application where it is automatically documented and billed to your account.
• The use of the gym's heating system incurs a cost of $13 per hour.
• Members wishing to use the heating system must acknowledge this cost, to be billed at the end of the month.
• The actual thermostat located beneath the heater may not be used in any case. It should be locked up.
• Unauthorized use or improper use of the heating system may result in penalties, including membership termination.
• You may never select any account other than your own to be billed.
• The standard penalty related to improper heater use of the above terms is $50.

Group pay is usually "No" unless you plan to split the bill between account owners and pay after use is complete.

A $5 fee will be associated with all incorrect use of group pay.

As with everything, you are required to put thought into what you are doing. Do not assume. Call if you have questions.

PA System and Alexa Devices

• The PA system should never be adjusted by members. Please use Alexa for music or volume control.
• Alexa devices are available for communication.
• All devices shall never be unplugged or moved.

Emergency Procedures

Follow posted emergency signs and instructions. In case of an emergency, contact Quentin Nichols at 541.904.0428 or quentin.nichols@ruthobenchainrc.com.

Reporting Damage or Issues

Members should report any equipment damage or facility issues to Quentin Nichols.

Liability and Insurance

General Waiver

Members acknowledge that participation in gym activities carries inherent risks and voluntarily agree to assume these risks. The Ruth Obenchain Recreation Center, operated under the nonprofit Bly Community Action Team, shall not be held liable for any injuries or damages resulting from gym use.

Minors

Parents or legal guardians must sign this waiver on behalf of all minors participating in activities at the Center.

Insurance for Private Events (If Renting the Facility)

This does not apply to normal membership use. When renting the facility for private events, especially those involving alcohol, the renter is required to purchase additional insurance through a specified provider. The policy must name the Bly Community Action Team Inc. as an additional insured, with a minimum coverage amount of $2,000,000.00. This requirement ensures the Center's ability to remain open and serve the public.

Privacy Policy

Data Collection and Usage

• The Ruth Obenchain Recreation Center collects contact information and usage data from members for operational purposes, including membership management and event scheduling.
• Usage data includes monitoring attendance at Open Gym Nights and general facility use, which helps in planning and improving services.
• Data is managed through secure applications such as the RORC app, Supabase, Stripe, and other approved operational systems.

Surveillance and Security Cameras

• The Center employs interior cameras as part of its smart home system, primarily for security and operational efficiency.
• Cameras are used to monitor gym usage, check if lights or the heating system are left on, and ensure overall security.
• The footage may be reviewed in case of incidents like lost items or other security concerns.
• All camera feeds are secured with robust security software, ensuring the privacy and protection of members.

Protection of Personal Information

• The Center is committed to protecting the privacy and security of members' personal information.
• Measures are in place to prevent unauthorized access, disclosure, alteration, or destruction of personal data.

Termination of Membership

Conditions for Termination

• Membership may be terminated for any breach of contract terms, including but not limited to failing to sign in and out, not wearing clean, appropriate gym shoes, and leaving doors open.
• Such violations are taken seriously and may result in immediate termination without prior warning.
• Members are expected to be thoroughly familiar with and adhere to all contract terms to maintain their membership status.

Warning and Enforcement Process

• For minor or inadvertent infractions, the Center may issue a warning at its discretion.
• Repeated minor infractions or serious breaches, like leaving the facility unsecured, will result in automatic termination of membership.
• Open Gym Nights are considered locked events requiring mandatory sign-up and adherence to all facility rules.

Membership Violation Policy and Reinstatement Terms

By signing this contract, you acknowledge and agree to the following terms regarding membership violations and reinstatement:

1. Membership Reinstatement and Fees: Depending on the nature and severity of the violation, your membership may be eligible for reinstatement with or without a delay, subject to a $20 reinstatement fee. Management reserves the sole discretion to determine whether reinstatement is permitted, whether a suspension period applies, or if the violation warrants permanent membership revocation.
2. Automatic Termination: Certain violations, as outlined in the terms above, are considered serious infractions and may result in immediate and permanent termination of your membership without prior warning. No refunds will be issued in the event of a suspension or termination due to a violation.
3. Notification of Suspension: If your membership is suspended or revoked, a statement outlining the violation and suspension terms will be sent to the phone number and email address on file. It is your responsibility to monitor and stay informed through the contact methods you have provided.
4. Unauthorized Entry and Legal Consequences: Any attempt to enter the facility after receiving a violation notification may result in criminal charges, regardless of whether you have seen or acknowledged the message. By signing this contract, you accept full responsibility for staying up to date with all communications regarding your membership status.

Miscellaneous Provisions

Gym Closure Policy

• Scheduled Events: The gym may be closed to members during privately rented events. These events are scheduled in advance and can be found on the Center's calendar, accessible via our application and website.
• Maintenance Closures: Occasionally, parts of the gym may be temporarily closed for maintenance. When this happens, a notice will be placed on the front door, and members will be informed via text or email if possible.
• Unplanned Closures: In rare cases of unplanned closures, such as emergency repairs, members will be notified as promptly as possible through text or email.

Changes to the Contract

• Notification of Changes: Any changes to this contract will be communicated to members through email and/or posted updates on the Center's application and website.
• Member Responsibility: Members are responsible for staying informed about any changes to the contract and gym policies by regularly checking these platforms, especially email.

Acknowledgment and Signature

Part 1

I, the member listed in this signup, hereby acknowledge that I have read, fully understand, and agree to the terms and conditions outlined in this contract for the use of the Ruth Obenchain Recreation Center. I understand that failure to adhere to these terms may result in termination of my membership and/or additional penalties as outlined in the contract.

Part 2: Parental Acknowledgment of Responsibility and Fee Agreement

No children under 13 are currently listed, so this parental acknowledgement is informational unless under-13 users are added later.

I, the member listed in this signup, in my capacity as the parent or legal guardian, hereby acknowledge and affirm the following to all minors associated with the account named in the first part of this contract:

• Understanding of Contract Terms: I have read, fully understand, and agree to the terms and conditions outlined in the contract associated with the use of the Ruth Obenchain Recreation Center.
• Assumption of Responsibility: I accept full responsibility for the behavior and actions of the minor(s) under my guardianship while they are participating in activities or using facilities at the Ruth Obenchain Recreation Center. I understand that any failure by the minor(s) to adhere to the terms of the contract may result in termination of their access to the Center and/or additional penalties as outlined in the contract.
• Acknowledgment of Potential Fees: I acknowledge that real fees may be incurred as a result of the use of the Ruth Obenchain Recreation Center's facilities or services by the minor(s) under my guardianship. I agree to be financially responsible for any such fees and understand that these fees are in addition to any standard membership dues.